Learn why every Hong Kong company needs a company secretary and how to choose the right one for your business.
Legal Requirement
Under the Hong Kong Companies Ordinance, every company incorporated in Hong Kong must appoint a company secretary within 6 months of incorporation.
Key Responsibilities
A company secretary handles:
Statutory Compliance
- Filing annual returns with the Companies Registry
- Maintaining statutory books and registers
- Ensuring compliance with the Companies Ordinance
Corporate Governance
- Organizing board meetings and AGMs
- Recording meeting minutes
- Advising directors on governance matters
Tax & Filing
- Filing profits tax returns on time
- Maintaining proper accounting records
- Managing the Significant Controllers Register (SCR)
Qualifications
For private companies, the secretary must be:
- A natural person ordinarily resident in Hong Kong, OR
- A body corporate with a registered office in Hong Kong
- A TCSP licence holder (Trust & Corporate Service Provider)
Choosing a Provider
When selecting a company secretary service, consider:
- Experience: How long have they been operating?
- Reputation: Check reviews and testimonials
- Pricing: Transparent fee structure
- Support: Responsiveness and communication
vOffice is a TCSP licence holder offering company secretary services from just HK$1,299/year, ensuring your company stays fully compliant.